This guide will show you how to share your artwork details in multiple languages via documents, offers and PrivateViews.
Using content translations in your documents
- Go to Artworks
- Flag and find the list of artworks you would like to include in your document
- Choose 'Create' > 'Documents/reports', and choose one of the documents listed above
- In the document pop-up, find the 'Document settings' > Languages, and choose the language you would like your artwork details to display in
- Generate the document
The following document types can be downloaded with the artwork details in different languages. Please note that the headings within the documents will not currently be translated.
Presentation
- Presentation document
- Multi-page factsheet (Beta only)
- Works available list
- Large image sheets
Consignment/loan
- Consignment note (out)
- Consignment note (in)
- Consignment returned
- Loan form
Shipping
- FedEx documentation
- Shipping invoice
- Shipping list
Reports
- Location report
- Status/Availability/Owner report
- Artworks received report
Other
- Certificate of authenticity
- Acquisition image reproduction form
- Photographic reproduction permission form
Translations for PrivateViews links
The translations functionality allows you to set up two types of Private View:
Single-language - you can choose which language your Private View artwork content appears in
Multi-language - you can choose to have multiple language options available for your recipient to switch between. This displays a language menu to visitors at the top of the presentation
On the Private View edit page, you will find a 'Language settings' panel. To set up a single-language Private View, simply select the language from the Language select box. To set up a multi-language Private View, select 'Show language menu'.
Using Advanced Search for translated fields
Click into the search bar, and select Advanced Search. From there, you can search Translations to see all of the relevant Advanced Search options.
For example, you can choose the option Title under the grey Translations header. From there you will be able to select Advanced Search options such as searching all artwork records which have titles with translations: