This guide outlines the Multi-Gallery feature and how some of its functionality is designed to use.
The Multi-Gallery feature allows users to segment their inventory and invoices to specific locations. Below, we have listed how to edit various sections of your database when Multi-Gallery is setup.
Artworks assigned to a specific gallery will only be visible to that individual gallery. Artworks that are not assigned to any specific gallery will be visible to all.
To assign an artwork to a specific gallery/studio, open the artwork record to edit and head to the Artwork tab, then select a value from the Gallery/Studio field.
If you decide not to choose any, this artwork will be visible to all galleries.
If you wish to do a bulk update (Update Multiple) you can do so by click Update multiple > search 'Gallery':
Invoice Number - You will need to work out how you would like your invoice numbering to work. For example, each location may have a different prefix for the invoice number followed by the appropriate consecutive number. It will be possible for us to split historical invoices. You will need to let us know which invoices need to be assigned to which location upon set up.
Invoice Templates - If separate invoicing is enabled you will need to set up new headers and footers for the different locations. These can also be set up for general documents as well.
Your invoices will be split into the multiple galleries, for example:
To see past invoices go to https://app.artlogic.net/galleryID/records/invoices/0 and tell us how you would like to split them at email@example.com.
Users and permissions
To modify a user's gallery access, head to the Users section and open the record you wish to edit. At the top of the User Settings tab, click on the drop-down box besides the Gallery field to assign the user to a primary gallery. Should they need access to multiple galleries, scroll further down to the bottom section, where you can tick each additional gallery location they require.
To select multiple galleries:
Contacts will remain shared between all locations.