Artist Payables
Artist Payables is a tool that allows you to track your inventory from Consignment to Invoicing to Statement. When consigning a new work by an artist, Payables allows you to track what you may owe the artist once the work has been sold.
How to create an Artist Payables document
- Before creating your Artist Payables document, you need to find your chosen artwork records: you can do this by using the following flow: search, advanced search, or flag and find the artwork records you want to include.
- Once you have found all the records you wish to create a report for, go to Create> Document/Reports at the bottom of the screen
- From here you can click on advanced reports to open up your edit screen.
- Manually type the field names you would like to include in the table. For Artist Payables, you may include the fields Invoice Number, Sale Date, Invoice Value, Sales Tax, Due Consignor.
- Click on the Edit button (Pencil Tool) > Add Field
- From here, you can add the relevant field values to your artist payables document by searching for the fields above. You can also copy the following values on the table: [invoice_number], [sale_date], [sale_invoice_value], [sale_tax], [consignor_due]. These values will display the data inputted in the respective fields for each artwork record.
- To split the artist payables into separate columns, use the Add Column function. You may add a column to display other field values, such as Artwork Image, or Artwork Details [artwork_html].
From here you can use the Preview tool to ensure the report appears as desired.
Saving Your Artist Payables Template
Once your Artist Payables document has been outlined you can use the ‘Save Report As’ function to save the report template to be used for future use. Advanced report templates can be saved as Global (available to everyone) or Private (available for only your use).
Downloading your report
You can download your Artist Payables document by using the ‘Download Report’ button located at the bottom left corner of your screen. Please note that reports downloaded from this part of the system are limited to 250 artworks per section.