Artist Payables is a tool that allows you to track your inventory from Consignment to Invoicing to Statement. When consigning a new work by an artist, Payables allows you to track what you may owe the artist once the work has been sold.
Warning: This tool Artist Payables is not yet at Artlogic. This help note offers you a workaround to create similar documentation using Advanced Reports.
How to create an Artist Payables document
- Before creating your Artist Payables document, you need to find your chosen artwork records: you can do this by using the following flow: search, advanced search, or flag and find the artwork records you want to include.
- Once you have found all the records you wish to create a report for, go to Create> Document/Reports at the bottom of the screen
- From here you can click on advanced reports to open up your edit screen.
It is important to note that only fields with data input will download into your report. Fields which do not have data will be left bank.
- Manually type the field names you would like to include in the table. For Artist Payables, you may include the fields Invoice Number, Sale Date, Invoice Value, Sales Tax, Due Consignor.
- Click on the Edit button (Pencil Tool) > Add Field
- From here, you can add the relevant field values to your artist payables document by searching for the fields above. You can also copy the following values on the table: [invoice_number], [sale_date], [sale_invoice_value], [sale_tax], [consignor_due]. These values will display the data inputted in the respective fields for each artwork record.
- To split the artist payables into separate columns, use the Add Column function. You may add a column to display other field values, such as Artwork Image, or Artwork Details [artwork_html].
From here you can use the Preview tool to ensure the report appears as desired.
Please note: This preview is not a direct representation of the document once it is downloaded. It is useful, however, to provide an overview of the document layout and field.
Saving Your Artist Payables Template
Once your Artist Payables document has been outlined you can use the Save Report As function to save the report template to be used for future use. Advanced report templates can be saved as Global (available to everyone) or Private (available for only your use).
Downloading your report
You can download your Artist Payables document by using the ‘Download Report’ button located at the bottom left corner of your screen.
Please note: reports downloaded from this part of the system are limited to 250 artworks per section. However, when large or extra large images are added the limit of exported artworks is 50.