Import artworks from Artsy to Artlogic

This guide will walk you through how to import artworks in bulk from your Artsy CMS into your Artlogic database in one simple step.

Warning: The bulk import tool from Artsy to Artlogic is for database clients only. Get in touch with our Support team to enable the bulk import tool. Please read the 'Getting started' tips below before proceeding.

Getting started

Before enabling the Import tool

You must have already enabled the Artlogic + Artsy Integration setup and authorised the connection with your Artsy account. There will be no need to connect artworks and artists if you use the import tool.
We recommend using the import tool exclusively if you have no artworks in Artlogic already, to avoid issues with duplicate artworks.
This tool will be useful to you if you use Artsy as your only database. If the artworks entered in Artsy are also entered in another database system we recommend using our standard import tool - the guide linked here will help you through the steps.
This import creates new Artlogic records based on your current Artsy CMS artwork records. Repeating the import will not update artwork records which have previously been imported via this process and will create duplicates in your Artlogic database.

Enable the Import tool

Steps

Log in to your Artlogic database.
Go to Artworks > Tools > Import artworks from Artsy. The wizard that opens will provide further information on the tool and the fields that will be imported.
Click 'Next' to begin. On this screen you can confirm the number of artworks and artists records that will be imported.
Select 'Import from Artsy'.

Please note: if there is an issue with the last import or you would like to start again and repeat the process, please make sure that before proceeding you delete the latest imported records first by following the process outlined below so to prevent creating duplicates.

Delete imported records

Once the import is complete, you can view a log of this under Other > Admin > Logs > Import logs.

On this screen you can delete imported records by clicking on the top flag icon > selecting 'Add to flagged' > Update/Delete multiple > Delete multiple.

How long will the import take?

The time it takes to complete the import process depends on the number of artists and artworks you have in your Artsy CMS. For galleries with 100 artworks and 50 artists on the system, it may take approximately 5 minutes to complete.

Import Field Map

The following chart outlines the corresponding fields between Artsy and Artlogic that will be relevant when importing artworks.

Artlogic fieldname	Artsy fieldname	Relevant notes
Status	Availability
Availability	Availability
Retail price	Price	Retail price in Artlogic will be set so long as the availability in Artsy is not ‘Sold’
Sale price	Price	If the Artsy availibility for a work is 'sold' sale price will be set instead of retail price
Retail currency	Currency	If no match a new currency will be added
Sale currency	Currency	If not match a new currency will be added
Artist & Artist sort	Artist	If no match, create a new artist record will be created in Artlogic
Dimensions	Dimensions	The dimensions field in Artlogic will be populated based on the individual H x W x D dimensions in Artsy.
Commentary/Description	Additional information
Exhibitions	Exhibition history
Literature	Literature
Additional information	Confidential notes
Medium	Materials
Photo credit	Images rights
Provenance	Provenance
Series	Series
Signed and dated	Signature
Stock number	Inventory ID
Title	Title
Year	Year

More info

Exporting artworks to your Artsy account

If you'd like more guidance, get in touch with us at support@artlogic.net