Website: Users and Security

This guide introduces you to the 'Users' section of your website CMS, plus our security tips to help keep your website secure.

Warning: The following steps are available to Admin users or users that have the permission to access the User settings. For security reasons, we are also unable to discuss issues relating to your account's User preferences if you are not an administrator.

Add, edit and remove users

If you are an admin user in your website CMS you are able to add as many users as you'd like. This differs from Artlogic databases where a cost applies per user added to the system.

Add a new user

Go to your website CMS > Admin > Users > New record.
Turn on 'Enable user account'.
Add their username (email address), which they will need to log in, and their new password.
Choose their 'Permissions'. If you do not wish for them to be an Administrator and thereby have full access to your CMS, you are able to select from these permissions:
- Add/edit pages using the Page Browser
- Administer users
- Add/edit blog entries (if available)
- Edit records
- Edit files
- Edit store (transactions, shipping, etc)
- Edit website settings & styles
- Edit website styles
- Access the gallery database
- Receive e-mail alerts when comments are posted (if available)
- Export and download data in spreadsheet format
- View log of all emails sent through the website
- SEO Administrator
Add a 'Short biography' if you wish.
Click 'Save'.

Review your users' activity

Go to your website CMS > Admin > Users > New record.
Scroll to 'Activity'.

This will display their 'Last login date' and their 'Last login IP'.

Remove a user from your CMS

Disable a user account

This is the best way to prevent a user from logging in. In order to keep your logs intact, we do not recommend deleting old users.

Go to your website CMS > Admin > Users > New record.
Click the 'pencil edit' icon in your chosen record.
Turn off their 'Enable user account'.

Our security tips

We are constantly refining and enhancing our security processes within the organisation and adding security logging and processes to our systems. It is also important to manage your website in a secure way.

Use a strong and unique password. We recommend using a password generator and manager such as LastPass or 1Password.
Change your passwords periodically.
We also encourage clients to consider who needs access to their website and ensure that everyone that needs access is reviewed periodically too.

Forgotten password?

See this guide for more: Forgotten website CMS password