Artlogic allows you to record, display and search the retail price of an artwork in additional currencies and gives the option to display a menu for viewers to switch between currencies in Private Views. This feature does not synchronise with Artlogic websites.
This feature is available to all users.
Enable Multiple Currencies
To enable Multiple Currencies, go to Core preferences. From the Artworks tab, toggle on Enable retail in multiple currencies. Save the preferences and refresh the screen.
Set Up Currencies
Before recording or displaying artwork prices in multiple currencies, you will first need to map out the currency codes and symbols you’d like to have available.
- From the Accounts menu, select Value lists > Currencies.
- Begin by typing in the required currency code to select it from the drop-down list.
- The currency symbol will automatically appear and can be edited.
- Save your changes.
Record Artwork Prices in Multiple Currencies
Once you have enabled and set up Multiple currencies, you can enter the relevant values within each artwork record.
- Open an artwork record and navigate to the Financial tab.
- Check that the artwork has the correct tax status, currency and retail price.
- In the first Additional currency row, select a currency, then enter the conversion rate. If they’ve been entered in the primary currency, the retail prices and framing/extras will automatically be calculated and can then be edited if needed.
- Repeat this for all desired currencies.
- Save your record.
About Display prices
Display prices override the retail on relevant searches, exports, documents, as well as Private Views and the Artlogic App. Reports will show the original Retail price fields.
Make sure when entering Display prices to include all symbols, digits, punctuation and text that you wish to display. Unlike other price fields, Display prices are not automatically formatted.
Multiple Currency Features
Search for Prices in Multiple Currencies with the Advanced Search Tool
Use the Advanced Search Tool to search for specific currencies and prices.
To search by specific currency, select Additional currencies as the advanced search parameter, and then tick your specific search conditions:
To search by a specific price per currency, select a currency specific parameter before entering your price condition:
Export Prices in Multiple Currencies to Excel
Prices with multiple currency values can be exported to Excel by following the usual export steps. From the Create… menu, select Documents/Reports… and go to the Exports section to choose Export prices in multiple currencies to Excel.
Add Prices in Multiple Currencies to Artwork Labels
Prices can be added in multiple currencies to both A6 labels and custom labels.
A6 Labels
- In the artwork preview panel, select Download > A6 Label
- Apply your label preferences as needed.
- Choose Retail Prices (ex. tax or inc. tax).
- Choose Show prices in specific currencies.
- Select currencies and download.
Custom Labels
- Flag your records
- Click on the top flag and select find flagged to receive your chosen records.
- Select Create... from the lower action panel.
- Select Labels > Create Custom Labels and apply your label preferences as needed.
- Choose Retail Prices (ex. tax or inc. tax).
- Choose Show prices in specific currencies.
- Select currencies and download.
Display Alternative Currencies in Offer Emails
When sending an offer email, you can now select to show artwork prices in either the artwork retail currency, or another specific currency.
- Follow these steps to create an offer email.
- Before sending the offer email, click into artwork display settings to select your price display options.
- Select Retail Prices (ex. tax/inc.tax)
- Select Show prices in specific currencies… and choose the currency to include.
Multiple Currency in Private Views
Display Prices in Multiple Currencies in Private Views
Each Private View can be set up to show a chosen retail price currency as well as a multiple currency menu for viewers to switch between available currencies. All required currencies must already be added to the additional currency section of the artwork record.
- Create your Private View link and add your artworks.
- In the right hand edit panel, open the Artwork Settings section and enable Show retail prices (ex./inc. tax).
- Select the currency you wish to show as a default.
- Enable Display additional currencies and select all currencies you wish to show in the multi-currency menu. The default currency will always be ticked.
- Save, then scroll up and click on Visit Private View to preview the link and test the multi-currency menu.
Preview:
When viewing from a mobile device, the currency menu will display as a hamburger icon (three horizontal lines):
Where certain symbols, digits or text content have not been entered into the artwork record, these will not display in the Private View link. You will be alerted to any missing prices for currencies when creating the link.
For example, the artwork Untitled III has no content for any currency display prices (inc. tax):
So these values will pull through blank when viewing any additional currency (inc. tax):
To display prices in multiple currencies in the Artlogic app, follow the steps in our guide to enable multiple currencies within the Artlogic App.
Sell Artworks in Different Currencies
To make a sale in an alternative currency, you have the choice to update the retail price of an individual artwork record, or change the currency from the invoice edit screen.
Steps to update the retail price of the item:
- Open the relevant artwork record and head to the financial tab.
- Add the current retail price to the retail price history to log this information.
- Click on the currency symbol for the current retail price, to receive a drop-down menu of all currency values stored in your Management System.
- Select the currency you require and update the retail price figure.
- Save.
To update an artwork's retail price and currency from the invoice edit screen, follow the steps in our guide to using different currencies when creating invoices.