This guide will help you to understand the status and availability options in your Artlogic database.
Overview
Status indicates your organisation's legal ability to sell a work and whether or not it is in your control. Availability allows for a more nuanced break down of where works sit within the sales process, in relation to their status. See below for the allowed combinations of Status & Availabilities.
Much of the functionality of your database is linked to the Status & Availability of your artworks. Therefore, we cannot create custom Status & Availability entries.
Definitions
These definitions are also available in your database and can be found by hovering over the "dot" of an artwork and pressing the "i" for information.
Dots and symbols
Status
Stock - You own it (either part own or fully own)
On consignment - You have the legal right to sell it (consigned to you by an artist or a third party)
Ex-inventory - No longer part of your inventory, e.g. sold, damaged, returned, destroyed etc. 'Ex' here is used in the sense of 'Outside of'. Works listed here cannot be sold or offered.
3rd Party - A work that is not officially or legally part of your inventory or not yet fabricated but potentially available for sale. May also be used for researching artworks.
Availabilities
Availabilities relevant to ‘On consignment' & ‘Stock'
Available - Available for sale
Consigned out - Consigned out to a 3rd party
On Loan - Loaned to an 3rd party
On Loan (NFS) - Loaned out but also not for sale
Gift/Donated - Gifted to a 3rd party/client
Not for sale - Not for Sale
Reserved - On reserve to a client
On approval - On approval to a client
Under offer (exclusive) - Under offer but may not be offered to anyone else at the same time
Other - A flexible option that may be used for certain specific instances not covered by the above options
Availabilities relevant to Ex-inventory
Sold - Sold
Returned - Returned to the 3rd party that lent or consigned the work to you
Destroyed - Destroyed and cannot be sold
Damaged - Damaged and can not be sold
Gift/Donated - Gifted to a 3rd party/client
Not for sale - Not for sale
Other - A flexible option that may be used for certain specific instances not covered by the above options
Availabilities relevant to 3rd party
Available - Available but not officially in your current inventory (i.e. you think you might be able to sell if you have a buyer)
Potentially available - might be available for sale but not officially in your current inventory
Known about / future potential - Have seen it in a collection or another gallery (this status can be used to research works you are interested in)
Not yet made - Not made and also not officially in your current inventory
Not for sale - Not for sale and not officially in your current inventory
Sold - Sold
Other - A flexible option that could be used for certain specific instances not covered by the above options
Adjust Status & Availability Dots
Click here to learn how to adjust the way Status & Availability dots show in your Private Views.