Flagging Records in the Artlogic Database

Select, view, and update Artwork and Contact records in your Artlogic Database

This guide will help you to understand the flagging function in your Database, allowing you to select, view, and update Contact and Artwork records with ease.

Flagging your records

Flag individual records

To individually flag a record in Artworks or Contacts view, simply click the 'flag' icon that appears next to it on the right-hand side.

Drag and flag

Flag multiple records quickly by clicking and dragging down through the list of records.

The records that you flag will be unique to your User Account - other users in your database will not share the same flagged records as you.

Flag icon

If the flag icon at the top-right of the page is blue, it indicates that records are currently flagged (selected) in your database.

Find flagged

To find records that have been flagged previously:

Click the blue flag icon at the top-right of the page
Click Find Flagged in the drop-down menu

Unflag all

Clear the current selection in the database to begin flagging a new set of records.

Click the blue flag icon at the top-right of the page
Click Unflag all in the drop-down menu
Select OK to proceed

Add to flagged

Flag all records that appear in your current view.

Locate the records you wish to flag (e.g. by conducting a search or using the Filter Results panel)
Click the flag icon at the top-right of the page
Click Add to flagged

Find unflagged

Find all records that are currently unflagged.

Click the blue flag icon at the top-right of the page
Click Find unflagged in the drop-down menu

Using your selection

Once you have flagged your desired records, you can use them to perform the following actions in the database - click the links for further details.

Artwork records

Create Documents and Reports
Create Labels
Create a Private View
Export the Artwork Records into an Excel spreadsheet
Sell these artworks
Offer these artworks - (Sell/Offer/Share > Offer these artworks)
Email these artworks
Update Multiple
Delete Multiple - (Update/Delete Multiple... > Delete Multiple > Delete Flagged Records > OK)

Contact records

Create Documents - Letters, Address and Telephone Lists, Envelopes, Advanced Reports (Create... > Documents)
Create Labels
Export the Contact Records
Update Multiple
Delete Multiple - (Update/Delete Multiple... > Delete Multiple > Delete Flagged Records > OK)
Record an Offer - (Send Emails/Offers > Record an Offer)
Send a Personalised/Offer Email
Send a Mailing Campaign

Advanced options

There are further Advanced options available within the flagging menu.

Replace flagged

If you wish to flag a set of records and notice that the flag icon is blue (indicating that records are already flagged), use this advanced option to replace the currently-flagged records with this set.

Click the blue flag icon at the top-right of the page
Click into Advanced options... in the dropdown menu
Click Replace flagged
Click 'OK' to proceed

Subtract from flagged

If you wish to remove a set of records that are currently flagged, use this advanced option to remove only these from your selection.

Click the blue flag icon at the top-right of the page
Click into Advanced options... in the dropdown menu
Click Subtract from flagged