How to hide contacts in the Management System

Last edited: 07 October 2025 16:22

You can hide contacts or to make them available to administrators only.

How to hide contacts

Hidden contacts are removed from your main views to make it easier to navigate your core contacts. Any contacts added to your Management System through an integrated mailing list sign up form on your website will automatically be added as hidden contacts. 

Steps

1. Log into your Artlogic Management System.
2. Go to Contacts and find your chosen contact. 
3. Click on the pencil edit icon to edit the contact. 
4. Under the Contact tab scroll down to General. 
5. Select Hide record. 
6. Click Save. 

How to make contacts visible to admin users only

You can make a contact visible to administrators only by following the same steps as above and selecting the option Admin only.

Hide or un-hide multiple contacts

It is easy to update multiple records at once with the Update Multiple tool. You'll just need to flag the set of records you wish to update. Always remember to clear your flagged records when beginning a new action.

Steps to hide contacts

1. Log into your Artlogic Management System
2. Go to Contacts and flag your chosen contacts
3. Click on the update multiple option from the lower navigation
4. Select to update multiple from your flagged records
5. In the pop-up edit window, go to Contact Information > Visibility 
6. Select Set Hidden flag to remove from Contacts main view
7. Update.

Steps to un-hide contacts

1. Log into your Artlogic Management System
2. Go to Contacts > Views > Hidden contacts
3. Click on the top flag and select add to flagged to flag the entire set
4. Click on the update multiple option from the lower navigation
5. Select to update multiple from your flagged records
6. In the pop-up edit window, go to Contact Information > Visibility 
7. Select Unset Hidden flag to show in main view
8. Update.

Related Articles

• Admin only contact records
• Contacts overview
• Enhanced contact restrictions (beta)