Sync artworks and artists from your Management System to your website (for integrated websites)

Last edited: 07 October 2025 16:15

This guide shows our integrated clients how to start sharing artworks (and artists) to their Artlogic website from their Management System automatically. 

Warning: Please note, there can be a 15-30 minute delay between activating your artwork record to be shared to your website and it appearing in your website CMS, especially if multiple records have been updated at once.

Sharing artworks and artists from your Management System

Steps

1. Log in to your Artlogic Management System at an address similar to app.artlogic.net/youraccountID.
2. Navigate to Artworks > View > Main and select the pencil edit button for an Artwork record.
3. Select the Website tab. This tab contains dedicated information to the record's visibility online.
4. Select the indicated checkboxes
   • Send to website
     Make sure to turn the visibility to Live.
   • Make available to website
     By toggling on Send to website, you can add this artwork to Exhibition records, Feature Panels, etc. Selecting this will send the artwork data for this Artwork record to your website. It is also possible to complete an Update Multiple for this setting.
   • Show on artworks pages (Artist Works and Artworks)
     This setting allows an artwork to display on the Artworks page of your website (and in each Artist page, if you've activated their Artist record). Your record will not show online unless one of these options is selected.
   • In representative group of works by this artist
     This setting allows an artwork to display in a slideshow on the artist overview section if this corresponding setting is enabled in the CMS. 
     
   • In the example below, you'll notice the online sales and Store options. If you wish to sell items on your website, you'll need to follow our online sales setup and then these instructions to choose which items to be purchasable online. 

   

5. Enable View on a wall. You must have height and width set in the artwork dimensions to use this feature, use the 'Calculate' button to ensure the measurements format is correct. You can also override the artwork dimensions and image specifically for 'View on a wall'.
6. Choose any categories you wish to segment works by online.
7. Sort your Artworks for your website.

Info: If you have an Artist website package (Artist 200, Artist 500, or Artist Unlimited), the next step will not be necessary. Click here to learn how to bulk share your artworks to your site.

How to edit your artist records on your website

Steps

1. Once your artworks have been shared to your website, login to your Artlogic Website at an address similar to website-youraccountname.artlogic.net/admin
2. Navigate to Records > Artists and select the pencil edit button for an Artist record.
3. Select Enabled on website.This toggle allows the Artist record to display on your website. You can return to this record later to complete their Overview, Biography, etc.

Please note: Do not select New record to create an Artist record in your CMS if you already have artworks in your Management System by that artist which you'd like to share.

This button should only be used in exceptional circumstances, for example when you do not want to share artworks from your Management System for that artist.

How to bulk share artworks

Share multiple Artwork records to your website in one step

To share artworks in bulk from your Management System to your website CMS, you can use the Update Multiple feature in your Management System to update a large number of Artworks records at once, as follows:

Steps

1. Log in to your Management System  and find and flag your chosen artwork records.
2. Click Update/ Delete multiple > Update multiple > Choose your chosen set.
3. Under Sharing > Website settings
4. Tick Core website setting > Make available to website and tick in Artist works > Show in artist works.
5. Click Update (this may take up to 30 minutes to fully update).

Related Articles

• Update multiple
• Adding artwork categories
• Setting up an online store
• View on the wall