How to enable Google two factor authentication (2FA)

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Turning on Google two-factor authentication will dramatically increase security on this Artlogic Database account, and is in the process of being required for all accounts. Follow the instructions below to turn on your Google two-factor authentication for your Artlogic login.

Info: Any user can turn on their 2FA settings. Please note you will need to be an administrator to edit existing 2FA profiles. If you do not have this level of access to your database we recommend reaching out to someone at your organisation who does.

What is 2FA?

Two-factor authentication (2FA) is a way of logging into websites or online systems that require more than just a password. Using a password to log into a website is susceptible to security threats, because it represents a single piece of information a malicious person needs to acquire. Two-factor authentication provides additional security by requiring additional information to sign in.

Steps and requirements

To use two-factor authentication you will need a smartphone or tablet (e.g. an iPhone or iPad) and the Google Authenticator app available from the AppStore or Google Play.

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Once installed an Artlogic database Admin user will need to pair the app with your Artlogic database user/s account by turning on two-factor authentication in the edit screen of each user record and scanning the QR Code with the Google Authenticator app. 

To do this, the Admin user must log in to your database and go to Other > Admin > Users > choose the account you want to edit by clicking the pencil edit icon > then  enable/disable Two-factor authentication button and follow the pairing instructions.  

Using the Authenticator app to login

Once the above steps have been completed, every time the user attempts to log in to the Artlogic database, they will need to open the Authenticator app, select Artlogic Online, and then the app will produce a six-digit code. The will need to be entered into the Artlogic database login screen upon signing in.

This will ensure that only the person using the paired smartphone or tablet may log in to this user account.

Email Two-Factor Authentication

Email is the default method for two-factor authentication.  

Email Verification

Before you can log in with email 2FA, we will need to make sure that the email address you are using is valid, and that you have access to it. The next time you attempt to log in, you will be required to verify your email. You are also able to change the email address associated with your login via the verification screen.  (Note: if you need to change your email address in the database after it has been verified, this will need to be done by an admin user.)

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Steps to verify the email after the initial setup

  1. The next time you go to log in to your Artlogic Database, enter your credentials as you normally would and select Sign in.
  2. Enter your email address and select Verify Email. You will receive an email like the one shown below.
  3. After selecting Verify Email you will be redirected to a page where you enter the code. Enter the verification code and select Verify code.
  4. If the code is submitted correctly, the user will be able to enter the database, and their username will be registered as validated. The user will now be able to use email-based 2FA.

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Receiving the Verification Code

Once your email has been verified, the system will utilise this email for 2FA for future login attempts. A login screen will redirect you to your email, where you will receive a code to enter in the login screen.

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Resending the Verification Email

Under the Verification code button, you can click on a button to resend the email if needed. After clicking on the button, it will be disabled for 10 seconds to prevent overuse:

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Note: If the button is clicked within the original 5-minute window, the original code generated will be sent, otherwise a new code will be generated and sent in the email. The content of the re-sent email is exactly the same as that of the original email.

Switching 2FA methods

Admin users switching 2FA methods

  1. Go to Other > Admin > Users.
  2. Click on the pencil edit icon next to the user to edit their settings.
  3. Under Two-factor authenticatio', choose your preferred 2FA method and select Save.

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Individual users switching 2FA methods

  1. Go to Passwords & Security > Two-factor authentication from the Users menu.
  2. Choose your preferred 2FA method and select Update.

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Troubleshooting the Remember Me feature 

The 'Remember me for 30 days' feature may occasionally not function the first time, but it will then work on subsequent occasions. This may also occur due to the way the browser stores cookies and cache. Please follow the steps below to clear your browser cache:

For Chrome

  1. From Chrome settings, click on Privacy and Security.
  2. Then click on site delete browsing data.
  3. Click on Cookies and other site data and caches images and files.
  4.  Click on delete data.

For Safari

  1. Click on the Safari menu in the top left hand corner next to the Apple symbol.
  2. Click the Settings. 
  3. A new dialogue box will appear.
  4. Click Privacy.
  5. Click on Merge Website Data button.
  6. To remove any cached data and cookies, click Remove all. 
  7. A new dialogue box will open then click Remove Now. 

Please note that this feature is designed to reset when a user logs in from a new device/browser. In cases where it is working, it will remember you if you stay on the sam device, but not when you are jumping between devices.

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