Ticking this option, in Accounts > Value lists > Tax statuses, allows you to show a selling price on invoices that is inclusive of tax.
How does the feature work?
To use this feature, you will first need to add your new tax status to the database. You can do this by going to Accounts > Value Lists > Tax Statuses. When you add the new status you will need to ensure that the 'Tax inclusive' setting is enabled.
If an artwork has a tax-inclusive tax status set, then instead of just a Retail price (ex. tax) field, a Selling price (inc. tax) field is added. This is the price that will be shown on the invoice. Either a retail price or selling price can be added and the corresponding selling or retail price will be calculated based on the tax rate.
In the invoice, the price of the artwork will be the selling (inc. tax) price.
There will be a line item showing the tax included in the price; this can be hidden either with the ‘Hide sales tax’ toggle in the invoice settings, or by selecting the ‘Hide tax in invoices’ setting in the tax statuses.
- Hiding tax for individual invoices:
- Hiding tax for a given tax status:
The final sale price in the accounts record will be the selling price (inc. tax); the retail price (ex. tax) and tax amount will also be shown.
In the accounts sales tax and accounts receivable reports the sale price will be the retail (ex. tax) price.
Who might benefit from this feature?
Artlogic database users based in Germany, who invoice clients for items with a 19% tax rate, could benefit from this.
The below image shows an invoice with a 19% tax rate using the Tax-inclusive Tax status option.
Entering a final selling price of EUR1000 means the invoice automatically calculates the tax at EUR159.66 from the retail price of EUR840.34.
These calculations can also be seen in the artwork record/s as explained in the sections above.