Exhibitions, consignments, loans and shipping lists
This guide will introduce you to creating lists and documents for exhibitions and loans, as well as the Activity Timeline.
Helpful tips and guides
Creating Artwork Lists
Artwork Lists help you group artworks to manage loans, shipping, exhibitions, consignments, etc. To create a new artwork list, go to Artworks > Artwork lists > All > New Record.
Link list to Contact
- Art fair
- Consignment (in)
- Consignment (out)
- On approval
- Shipping list
You can then 'Add artworks...' by typing your chosen artworks in this field. Or, alternatively, you can search for and flag all artworks that should belong in this list and perform an update multiple, thereby adding artworks to the list in bulk. Note that you'll need to create the list before you can perform an update multiple.
Working with Artwork Lists
Once you have made artwork lists you can then quickly use these lists to pull up groups of artworks to work with. To do this click Artworks > Artworks Lists > click list and select 'View'. This will bring up two options:
- Find in artworks: this option will bring the list up in the sort order selected for your artworks overview
- View list: select this option to view the artworks in the specific order of the list itself
Creating documents and reports
Create documents and reports by pulling up artworks as listed above or by finding and flagging your artworks, then selecting Create... > Documents/Reports. Here, you'll find a range of documents and reports, export options, and labels.
- Custom Location reports
- Insurance reports
- How to make an Export consignment document
- Using Activity timeline (please contact email@example.com to find out whether this feature is available to your plan).
Create Private Views
Private Views are beautiful online presentations that you can share via a link. Turn any Artwork List into a Private View from the Private View edit screen by clicking Artworks > Artworks Lists > click list and select 'View' > click Find in Artworks/View List > Create > Create a PrivateView.