Getting Started - London Gallery Weekend: CMS Guide

Step 1: Logging In

1. To login go to your website URL https://londongalleryweekend.art/admin/
2. You'll arrive on the Login page:
3. Enter your Username and Password.
4. Sign In.

You can use the 'forgot password' link below to reset your password. Equally an Admin user on the CMS can also adjust this for you.

Users & Security

As event organisers you can add, set up, and manage user accounts for your team in the CMS by going to Admin > Users. We recommend that you appoint one person to be the dedicated Admin user for setting up the rest of your teams users. To find out more about adding users and changing permissions click here.

Using the System Collaboratively

For large organisations, we recommend outlining a formal process for adding and editing content within the CMS. If more than one user is editing a page or record at the same time on different devices, they will overwrite each others changes and content will be lost. It will be important to ensure you have a process for who is editing each page and at what time to avoid this.

Using Your CMS Dashboard

Your CMS dashboard will help you to keep track of enquiries coming through from the website. It can be reached at anytime by clicking the 'Artlogic' logo in the top left hand side of the screen. 

Step 2: Adding & Editing Content

Content is added and edited in the CMS by event organisers in both the CMS records and CMS pages sections.

Records

It is important to note that the CMS has many elements which are standardised for Events [ie. the label of the records in the CMS drop down: partners, program, events etc]. These standardised labels cannot be changed, but these can be adjusted on the front end of the site to reflect whatever label works best for you [i.e 'news' to 'press', 'program' to 'events' etc].

• Exhibitor Records

  Exhibitor records in the CMS are where you'll add and edit the content for each exhibitor page on the event website as well as any location across the site where an exhibitor list is visible. As you will be adding this content manually you'll need to ensure you are requesting all the correct content from your exhibitors. To find out more about adding and editing exhibitor records click here.

Exhibitor Locations

• Events Records

The event records can be used in multiple sections of the site including the holding page and homepage, so it is key that the records are comprehensive and up to date to ensure content is correct across the site. To find out more about how to add and edit events records click here.

• Curated Edits Records

Curated records in the CMS are connected to your 'Curated Routes' page. To find out more about how to add and edit curated records click here. 

• Partner Records

Partner records in the CMS are where you can add partners (or sponsors) who are associated with the event. This record will form the basis for the placement of partner details on the holding page, homepage, and the order of partners on the partner page. You'll be able to select where the record should sit, using the category in the record itself. Then pull the correct records through to the page using Feature panels. To find out more about how to add and edit partner records click here.

• News & Press Records

News & Press records in the CMS are where you can add press articles associated with the event. This record will form the basis for the placement of press details on the holding page, homepage, and the order of articles on the News page.

Refer to your design presentation to see what types of content are required for these records.

Pages

All pages can be viewed by going to the 'pages' section of the CMSHolding Pages

The holding page can have multiple versions that can be published throughout the duration of the build-up to the opening of the event. The holding pages are sometimes catalogued by number i.e preview 1, preview 2 and preview 3. The content on this page is populated by content from the records section by pulling them through via feature panels. Other aspects of the holding page may be custom coded by the development team and therefore can only be edited by reaching out to the Artlogic team directly. Artlogic will launch all versions of the holding page, so it's important we have the date and times for launch of the exhibitor list, curator list and program list. 

Homepage

This is different to the holding page however they do look similar, so it is important to understand which page you are editing. The main differentiator is that on the homepage the navigation appears, and links become clickable, whereas on the holding page, these are not visible. The homepage will be launched by Artlogic on a pre-set date.

Exhibitors/Galleries Page

The Galleries page is populated automatically from the Exhibitor Records. To add and edit galleries go to Records > Exhibitors.

Partners Page

The Partners page will be populated by the Partner records as you create them and select the relevant category in each record [Media, Transport etc]. See Partner records above.

About Page

This page is not populated by records and is edited directly in the 'About' page. To build this page, go to Pages > About. Click the pencil edit icon to open the page and use feature panels to add and edit content.

Legal Pages

The website will need 3 legal pages with text that needs to be produced by the event organiser. These include (1) Terms and Conditions, (2) Legal Notice and (3) Privacy Policy. These pages are available for you to begin uploading text content. If you would like to have both text content and a downloadable version of the legal text, then you can add a document in the Files > Documents section of the CMS and link the file to the page. To find out more about adding downloadable files click here.

Types of Content

• Image specifications

For more information about Image specification, resolution, sizes, and colour inconsistencies, take a look at our guide here.

• Video Content

Your Artlogic account does not directly host your videos. You will need to get a Vimeo or Youtube account from which you will then be able to copy a video's embed code, so that your video can be displayed on your website. You are able to copy and paste your video embed code from either YouTube or Vimeo using the designated 'Video embed code' fields that exist throughout the Records in your CMS or using a video feature panel.

• Feature Panels

This feature is an effective means of adding and managing content on Custom pages and in Viewing Rooms. Feature panels are an easy way to add content. You can stack a series of custom panels into your page, dragging and dropping them into your preferred order, or choose the preset designs to get going faster. Find out more about using and editing feature panels here.

Step 3: Reviewing & Previewing Content

Once all content has been added and edited, the event organiser team should begin reviewing and previewing the site. 

• Previewing Specific Pages

To preview a specific page on the website, go to Pages > click the pencil icon next to the page you wish to preview > Click the 'preview' button in the Visibility box. This will take you through to preview that page on the website.

• Previewing Overall Website

To preview the website as a whole as if it were live, simply click the 'website' button in the top navigation of the CMS:

This will take you through to view the website with all of the content you have already added. You'll be able to click through to events and records, as well as use the main navigation and menu.

Step 4: Testing & Reporting Pre-Launch

It is crucial that 7 days prior to launch no new design or functionality requests are made by the event organiser team as the site needs to be locked down and tested by our development teams prior to launch. During this time the event organiser team can continue to upload and edit content, however this must not effect the design or result in any major design changes. During this time, the event organiser team can report issues with functionality (also known as 'bugs'). When reporting issues, the event organiser team must detail the issue, and take screenshots of the issue where possible to provide Artlogic with as much detail to allow further investigation and fixes.

Step 5: Going Live

The website go live is performed by the Artlogic team, not the event organiser team. On the day of the launch of the website, the Artlogic team will lock down the site for 1 hour prior to launch and 1 hour post launch. This means that during this time any updates made in the CMS will not go live until after this point. During the go live period, the Artlogic team will not respond to requests unless they are stated to be an emergency.